Freedom of Information Act

F.O.I.A.: Freedom of Information Act Effective January 1, 2010

The Freedom of Information Act (FOIA) is a state statute (5 ILCS 140) that provides the public the right to access government documents and records. The law provides that a person can ask a public body for a copy of its records on a specific subject and the public body must provide those records, unless there is an exemption in the statute that protects those records from disclosure (for example: records containing information concerning trade secrets or personal privacy).

In compliance with the FOIA statute, the Village of Montgomery will respond to requests for information that are submitted in writing. FOIA requests for information and/or records that pertain to the Montgomery Police Department should be mailed, personally delivered, faxed, or e-mailed to the attention of the Montgomery FOIA Officer Kim Winkler (phone number (630) 897-8707 ext. 9061 / Fax (630) 897-6320 / email Kim Winkler) or email (phone number (630) 897-8707 ext. 9060/email Lisa Darling).

A FOIA request form has been provided for your convenience in submitting your request. The form is available online or you may pick one up from either the Police Department located at 10 Civic Center Avenue in Montgomery or at the Village Hall located at 200 N. River Street in Montgomery. All requests for information that are intended to be submitted as a FOIA request must be in writing and identified as such.

Request should contain your name, address, the date of the request, a daytime phone number, exactly what it is you are requesting, and how you would like to receive that information. If you will be picking up your information, we ask that you bring a photo I.D. You will be asked to sign a form stating that you have received the information. Please make your written request for information as specific as possible in order to expedite the processing of your request.

Requests will be responded to within 5 business days after the public body receives the request. Day 1 of the 5 day timeline is the first business day after the request is received by the public body. If additional time is needed, that time period may be extended for an additional 5 business days from the date of the original due date. If additional time is needed the public body must notify the requester in writing within 5 business days after the receipt of the initial request along with the statutory reasons for the extension and when the requested information will be produced. When your request has been completed or if we have any questions on your request, you will be notified by phone.

Documents and records will be furnished in the format in which they are maintained in the Village unless a specific format is requested and it is feasible to furnish the documents or records in the requested format. There will be no fee for the first 50 pages; thereafter the Village will charge 15 cents per page. Any cost for reproducing over-sized documents that would have to be sent out for reproduction, certain electronic media or color copies, if available, will be passed on to the person(s) requesting the information. Copying cost must be paid before the documents or records are furnished. Please direct all requests, questions or concerns to the FOIA officer(s) listed above.

You may also visit the Illinois Attorney General's website where more info on the FOIA statute can be found.

Please note that as of October 29, 2013, all requests for dispatch records (radio traffic or 911 calls) must be submitted to KenCom (PDF) as they are the agency that dispatches for Montgomery Police.